Abstracts
Abstract Submission
Can I submit an abstract after the deadline?
Late breaking abstracts may only be submitted until July 15th. In this
case, abstracts must provide new findings of exceptional relevance and
can only be considered for poster presentation. Please contact
abstracts@epilepsycongress.org
How do I submit the content of my abstract?
Once payment has been completed, a confirmation email will be sent to
abstract submitters which will contain a link to the abstract
submission system where the abstract can be submitted for review.
Abstract submitters should ensure that the version submitted is the
final one, changes will not be permitted.
How do I complete the final submission of my abstract?
To complete the final submission of the abstract, submitters will need to enter the
Access Key and
Payment Code which were provided in the confirmation email.
How can I view my abstract online?
Please use the link provided in your abstract submission confirmation email.
Can I make changes to my abstract after submission?
Changes are not permitted unless they relate to the results of the study, in this case only, please contact
abstracts@epilepsycongress.org
Abstract Fee:
Do I have to pay the 75 EUR for my abstract to be accepted?
Yes, an abstract submission fee of 75 EUR must be paid prior to
abstract submission. This non-refundable fee will be deducted from the
congress registration fee. In case of genuine financial difficulty,
please contact the Congress Secretariat.
Why pay an advance abstract fee?
This procedure facilitates the reviewing work of the Scientific
Advisory & Organising Committee (SAOC). The aim is for the SAOC to
be able to focus on abstracts which will indeed be presented at the
congress, either in platform or poster sessions.
Will this fee be refunded if I do not register for the congress?
The fee will only be refunded if the abstract has been rejected by the Scientific Advisory & Organising (SAOC) committee.
Will the fee be refunded if my registration is covered by a third party?
Abstract authors whose full registration fee will be covered by a third
party will be reimbursed the abstract submission fee by the Congress
Secretariat. Please note that the full registration must be processed
before this can be completed.
How will the advance fee be refunded?
The advance fee will be automatically deducted from the registration
fee. It may also be refunded using the method which was used for
payment.
Abstract Acceptance:
When will I know if my abstract has been accepted?
All authors have now been notified of their abstracts’
acceptance/ rejection. If you have not received this correspondence
please contact
abstracts@epilepsycongress.org
How will I receive notifications from the Congress Secretariat?
Contact details provided at the time of submission will be used for all
correspondence related to the congress. Please ensure that the correct
details are entered.
How will my abstract be presented at the congress?
Authors of abstracts which have been accepted for presentations have now received details about their presentation via email.
Which reference number should I use when I send a query to the secretariat?
The Payment Code should be mentioned in all correspondence.
My colleague has received confirmation of his acceptance and I did not, is there something wrong?
There may be a problem with your email address, please contact
abstracts@epilepsycongress.org
Abstract Book:
Will my abstract be published in Epilepsia?
Abstracts accepted and presented at the congress will be published,
subject to editorial review, in an online supplement of
Epilepsia.
Abstract Presentation:
I am not the first author; can I present the poster on behalf of my colleagues?
Presentation by a second author may be allowed. Once your registration has been completed, please contact
abstracts@epilepsycongress.org. Please note however that each author is permitted to present only once during the congress (not including invited lectures).
I am a speaker in the congress programme; do I need to submit an abstract?
Please note that speakers will not be asked to submit abstracts to illustrate their talks during the 29th IEC.
How do I find out information about the posters?
All information relating to poster and platform sessions will be
available on the congress website from June 2011. The Poster Area
(Boticelli Room) is located next to the Exhibition Area (Hall 2) on
Ground Level.
Will there be poster sessions?
Poster tours will take place during the congress. Each poster presenter
will be contacted with the details of their session. To access the
online interactive session planner, please
click here. This tool allows you to view the full scientific programme and to plan your session itinerary for the congress.
Can I include videos beside my poster?
AV equipment is not provided by the congress. Should you wish to order
any specific equipment to complement your poster, please contact the
congress secretariat in order to receive a quotation.
How can I make my poster more attractive?
Please note that colourful posters are more effective and attractive.
When choosing a background, remember that neutral or grey colours will
be easier on the eyes than a bright colour. Colour photos also look
best when mounted on a grey background.
I have been selected for a platform session but I would have preferred a poster presentation, what can I do?
The SAOC has selected your work to be presented in a platform session
because it was felt that it was of high quality and that a large
audience would be interested in knowing more about the study. It would
be a shame not to use this opportunity to present your work! However if
you are unable to make an oral presentation please contact the congress
secretariat at
abstracts@epilepsycongress.org for alternative arrangements.
Will e-posters be available at the congress?
E posters will not be available on this occasion.
Do posters have to stay up all week?
Poster presentations will be assigned one day between Monday and
Wednesday. Poster presenters are kindly asked to set up their posters
between 08:00 and 09:00 on their assigned day. Posters must be removed
between 18:00 and 19:00.
Where will the poster area be situated?
The Poster Area (Boticelli Room) is located next to Hall 2 on Ground Level.
